Privacy policy

The following data protection declaration applies to the use of our online offer
[www.bs-filter.de] (hereinafter “website”). We attach great importance to data
protection. The collection and processing of your personal data is carried out in
compliance with the applicable data protection regulations, in particular the General
Data Protection Regulation of the EU (hereinafter “DSGVO”).

1. Person responsible

The person responsible for the collection, processing and use of your personal data
within the meaning of Art. 4 No. 7 DSGVO is:
B & S Filtration GmbH, Olbrichtstraße 2, D-69469 Weinheim, Germany.
If you wish to object to the collection, processing or use of your data by us in
accordance with these data protection provisions as a whole or for individual
measures, you can address your objection to the person responsible.
You can save and print this privacy policy at any time.

2. General purposes of processing

We use personal data for the purpose of operating the website.

3. Which data we use and why

3.1 Hosting

The hosting services we use are for the provision of the following services:
Infrastructure and platform services, computing capacity, storage space and
database services, security services and technical maintenance services, which we
use for the purpose of operating the website.
In this context, we, or our hosting provider, process inventory data, contact data,
content data, contract data, usage data, meta data and communication data of
customers, interested parties and visitors to this website on the basis of our
legitimate interests in an efficient and secure provision of our website pursuant to Art.
6 para. 1 sentence 1 f) DSGVO in conjunction with. Art. 28 DSGVO.

3.2 Access data

We collect information about you when you use this website. We automatically collect
information about your usage behavior and your interaction with us and register data
about your computer or mobile device. We collect, store and use data about each
access to our website (so-called server log files).
The access data includes:
o Name and URL of the retrieved file
o date and time of the retrieval
o amount of data transferred
o message about successful retrieval (HTTP response code)
o browser type and browser version
o operating system
o Referer URL (i.e. the previously visited page)
o Websites that are called up by the user’s system via our website
o Internet service provider of the user
o IP address and the requesting provider
We use this log data without assigning it to you personally or otherwise profiling it for
statistical evaluations for the purpose of operating, securing and optimizing our
website, but also to anonymously record the number of visitors to our website (traffic)
and the extent and type of use of our website and services, as well as for billing
purposes to measure the number of clicks received from cooperation partners. Based
on this information, we can provide personalized and location-based content and
analyze traffic, search for and fix errors, and improve our services.
This is also our legitimate interest according to Art 6 para. 1 p. 1 f) DSGVO.
We reserve the right to review the log data retrospectively if there is a justified
suspicion of unlawful use based on concrete indications. We store IP addresses in
the log files for a limited period of time if this is required for security purposes or
necessary for the provision of services or the billing of a service, e.g. if you use one
of our offers. After cancellation of the order process or after receipt of payment, we
delete the IP address if it is no longer necessary for security purposes. We also store
IP addresses if we have a concrete suspicion of a criminal offense in connection with
the use of our website. We also store the date of your last visit as part of your
account (e.g. when registering, logging in, clicking links, etc.).

3.3 Cookies

We use so-called session cookies to optimize our website. A session cookie is a
small text file that is sent by the respective servers when you visit a website and is
temporarily stored on your hard drive. This file as such contains a so-called session
ID, with which various requests of your browser can be assigned to the common
session. This allows your computer to be recognized when you return to our website.
These cookies are deleted after you close your browser close. They are used, for
example, to enable you to use the shopping cart function across several pages.
To a lesser extent, we also use persistent cookies (also small text files that are stored
on your terminal device), which remain on your terminal device and enable us to
recognize your browser on your next visit. These cookies are stored on your hard
drive and delete themselves after the specified time. Their lifespan is between 1
month and 10 years.
This allows us to present our offer to you in a more user-friendly, effective and secure
manner and, for example, to display information on the site that is specifically tailored
to your interests.
Our legitimate interest in the use of cookies pursuant to Art 6 (1) p. 1 f) DSGVO is to
make our website more user-friendly, effective and secure.
The following data and information are stored in the cookies, for example:
o Log-in information
o Language settings
o Entered search terms
o Information about the number of visits to our website and the use
of individual functions of our website
When the cookie is activated, it is assigned an identification number and your
personal data is not assigned to this identification number. Your name, IP address or
similar data that would enable the cookie to be assigned to you are not placed in the
cookie. Based on the cookie technology, we only receive pseudonymized
information, for example, which pages of our store were visited, which products were
viewed, etc.
You can set your browser so that you are informed in advance about the setting of
cookies and can decide on a case-by-case basis whether you want to exclude the
acceptance of cookies for certain cases or in general, or that cookies are completely
prevented. This may limit the functionality of the website.

3.4 Data for the fulfillment of our contractual obligations

We process personal data that we need to fulfill our contractual obligations, such as
name, address, e-mail address, ordered products, billing and payment data. The
collection of this data is necessary for the conclusion of the contract.
The deletion of the data takes place after the expiration of warranty periods and legal
retention periods. Data linked to a user account (see below) will in any case be
retained for the duration of the management of this account.
The legal basis for the processing of this data is Art. 6 para. 1 p. 1 b) DSGVO,
because this data is required so that we can fulfill our contractual obligations to you.

3.5 User account

You can create a user account on our website. If you wish to do so, we require the
personal data requested during login. When logging in later, only your email or user
name and the password you have chosen will be required.
For the new registration we collect master data (e.g. name, address), communication
data (e.g. email address) and payment data (bank details) as well as access data
(username and password).
To ensure your proper registration and to prevent unauthorized logins by third
parties, you will receive an activation link by e-mail after your registration to activate
your account. Only after successful registration do we permanently store the data
you have submitted in our system.
Once you have created a user account, you can have it deleted by us at any time
without incurring any costs other than the transmission costs according to the basic
rates. A notification in text form to the contact details mentioned under point 1 (e.g. email,
fax, letter) is sufficient for this purpose.
We will then delete your stored personal data, unless we still need to store them for
the processing of orders or due to legal storage obligations.
The legal basis for the processing of this data is your consent in accordance with Art.
6 para. 1 p. 1 a) DSGVO.

3.6 Newsletter

To register for the newsletter, the data requested in the registration process is
required. The registration for the newsletter is logged. After registration, you will
receive a message to the specified email address in which you are asked to confirm
the registration (“double opt-in”). This is necessary to prevent third parties from
registering with your email address. You can revoke your consent to receive the
newsletter at any time and thus unsubscribe.
We store the registration data as long as they are needed for sending the newsletter.
We store the logging of the registration and the shipping address as long as there
was an interest in proving the consent originally given, which is usually the limitation
periods for civil claims, thus a maximum of three years.
The legal basis for sending the newsletter is your consent in accordance with Art. 6
Para. 1 S. 1 a) in conjunction with Art. 7 DSGVO in conjunction with § 7 Para. 2 No. 3
UWG. The legal basis for logging the registration is our legitimate interest in proving
that the dispatch was made with your consent.
You can cancel the registration at any time without incurring any costs other than the
transmission costs according to the prime rates. A notification in text form to the
contact data mentioned under point 1 (e.g. e-mail, fax, letter) is sufficient for this
purpose. Of course, you will also find an unsubscribe link in every newsletter.

3.7 Product recommendations

We will send you product recommendations by e-mail on a regular basis,
independently of the newsletter. In this way, we will send you information about
products from our range that you might be interested in based on your last purchases
of goods or services from us. In doing so, we strictly comply with the legal
requirements. You can object to this at any time without incurring any costs other
than the transmission costs according to the basic rates. A notification in text form to
the contact data mentioned under point 1 (e.g. e-mail, fax, letter) is sufficient for this
purpose. Of course, you will also find an unsubscribe link in every e-mail.
The legal basis for this is the legal permission according to Art. 6 para. 1 p. 1 f)
DSGVO in conjunction with § 7 para. 3 UWG.

3.8 E-mail contact

If you contact us (e.g. via contact form or e-mail), we process your information to
process the request and in the event that follow-up questions arise.
If the data processing is carried out for the implementation of pre-contractual
measures, which are carried out in response to your inquiry, or, if you are already our
customer, for the implementation of the contract, the legal basis for this data
processing is Art. 6 para. 1 p. 1 b) DSGVO.
We only process further personal data if you consent to this (Art. 6 para. 1 p. 1 a)
DSGVO) or we have a legitimate interest in processing your data (Art. 6 para. 1 p. 1
f) DSGVO). A legitimate interest is, for example, to respond to your email.

4. Storage period

Unless specifically stated, we store personal data only as long as necessary to fulfill
the purposes pursued.
In some cases, the legislator provides for the retention of personal data, such as in
tax or commercial law. In these cases, we only continue to store the data for these
legal purposes, but do not process it in any other way and delete it after the legal
retention period has expired.

5. Your rights as a person affected by data processing

According to the applicable laws, you have various rights regarding your personal
data. If you wish to exercise these rights, please send your request by e-mail or by
post, clearly identifying yourself, to the address mentioned in point 1.
Below you will find an overview of your rights.

5.1 Right to confirmation and information

You have the right to receive clear information about the processing of your personal
data.
In detail: You have the right to receive confirmation from us at any time as to whether
personal data relating to you is being processed. If this is the case, you have the right
to request from us free information about the personal data stored about you,
together with a copy of this data.
Furthermore, you have the right to request the following information:
1. The purposes of processing
2. The categories of personal data that are processed
3. The recipients or categories of recipients to whom the personal data have been or
will be disclosed, in particular in the case of recipients in third countries or
international organizations
4. If possible, the planned duration for which the personal data will be stored or, if this
is not possible, the criteria for determining this duration
5. The existence of a right to rectification or erasure of the personal data concerning
you or to restriction of processing by the controller or a right to object to such
processing
6. The existence of a right of appeal to a supervisory authority
7. If the personal data is not collected from you, any available information about the
origin of the data
8. The existence of automated decision-making, including profiling, pursuant to
Article 22(1) and (4) of the GDPR and – at least in these cases – meaningful
information about the logic involved and the scope and intended effects of such
processing for you.
If personal data are transferred to a third country or to an international organization,
you have the right to be informed about the appropriate safeguards pursuant to Art.
46 DSGVO in connection with the transfer.

5.2 Right to rectification

You have the right to request that we correct and, if necessary, complete personal
data concerning you.
In detail: You have the right to demand that we correct any inaccurate personal data
relating to you without undue delay. Taking into account the purposes of the
processing, you have the right to request the completion of incomplete personal data
– also by means of a supplementary declaration.

5.3 Right to erasure (“right to be forgotten”)

In a number of cases, we are obliged to delete personal data relating to you.
In detail: Pursuant to Article 17(1) of the GDPR, you have the right to request that we
erase personal data concerning you without undue delay, and we are obliged to
erase personal data without undue delay, if one of the following reasons applies:
1. the personal data are no longer necessary for the purposes for which they were
collected or otherwise processed
2. you revoke your consent on which the processing was based pursuant to Art. 6
para. 1 sentence 1 a) DSGVO or Art. 9 para. 2 a) DSGVO and there is no other legal
basis for the processing
3. you object to the processing pursuant to Art. 21 (1) DSGVO and there are no
overriding legitimate grounds for the processing, or you object to the processing
pursuant to Art. 21 (2) DSGVO
4. the personal data have been processed unlawfully
5. the erasure of the personal data is necessary for compliance with a legal obligation
under Union or Member State law to which we are subject
6. the personal data has been collected in relation to information society services
offered in accordance with Art. 8(1) DSGVO
If we have made the personal data public and we are obliged to erase it pursuant to
Art. 17(1) DSGVO, we shall take reasonable measures, including technical
measures, having regard to the available technology and the cost of implementation,
to inform data controllers who process the personal data that you have requested
them to erase all links to, or copies or replications of, that personal data.

5.4 Right to restriction of processing

In a number of cases, you are entitled to request that we restrict the processing of
your personal data.
Specifically: You have the right to request us to restrict processing if one of the
following conditions is met:
1. the accuracy of the personal data is disputed by you for a period of time which
allows us to verify the accuracy of the personal data
2. the processing is unlawful and you have refused to erase the personal data and
have instead requested the restriction of the use of the personal data
3. we no longer need the personal data for the purposes of processing, but you need
the data to assert, exercise or defend legal claims; or
4. you have objected to the processing pursuant to Article 21 (1) DSGVO, as long as
it has not yet been determined whether the legitimate reasons of our company
outweigh yours.

5.5 Right to data portability

You have the right to receive, transmit, or have us transmit personal data concerning
you in machine-readable form.
In detail: You have the right to receive the personal data concerning you that you
have provided to us in a structured, commonly used and machine-readable format,
and you have the right to transfer this data to another controller without hindrance
from us, provided that.
1. 1. the processing is based on consent pursuant to Art. 6 (1) p. 1 a) DSGVO or Art.
9 (2) a) DSGVO or on a contract pursuant to Art. 6 (1) p. 1 b) DSGVO and
2. 2. the processing is carried out with the help of automated procedures.
When exercising your right to data portability pursuant to paragraph 1, you have the
right to obtain that the personal data be transferred directly from us to another
controller, to the extent technically feasible.

5.6 Right to object

You have the right to object from a lawful processing of your personal data by us, if
this is based on your particular situation and our interests in the processing do not
prevail. In detail:
You have the right to object at any time, on grounds relating to your particular
situation, to the processing of personal data relating to you which is carried out on
the basis of Article 6 (1) sentence 1 e) or f) DSGVO; this also applies to profiling
based on these provisions. We will no longer process the personal data unless we
can demonstrate compelling legitimate grounds for the processing which override
your interests, rights and freedoms, or the processing serves to assert, exercise or
defend legal claims.
If we process personal data for the purpose of direct marketing, you have the right to
object at any time to processing of personal data concerning you for the purpose of
such marketing; this also applies to profiling insofar as it is related to such direct
marketing.
You have the right to object, on grounds relating to your particular situation, to the
processing of personal data concerning you which is carried out for scientific or
historical research purposes or for statistical purposes pursuant to Article 89(1)
DSGVO, unless the processing is necessary for the performance of a task carried out
in the public interest.

5.7 Automated decisions including profiling

You have the right not to be subject to a decision based solely on automated
processing – including profiling – which produces legal effects concerning you or
similarly significantly affects you.
Automated decision-making based on the personal data collected will not take place.

5.8 Right to revoke a data protection consent

You have the right to revoke consent to the processing of personal data at any time.

5.9 Right to complain to a supervisory authority

You have the right to lodge a complaint with a supervisory authority, in particular in
the Member State of your place of residence, place of work or place of the alleged
infringement, if you believe that the processing of personal data concerning you is
unlawful.

6. Data security

We make maximum efforts to ensure the security of your data within the framework
of the applicable data protection laws and technical possibilities.
Your personal data will be transmitted encrypted. This applies to your orders and
also to the customer login. We use the SSL (Secure Socket Layer) coding system,
but we would like to point out that data transmission on the Internet (e.g. when
communicating by e-mail) can have security gaps. Complete protection of data
against access by third parties is not possible.
To protect your data, we maintain technical and organizational security measures in
accordance with Art. 32 DSGVO, which we constantly adapt to the state of the art.
We also do not guarantee that our offer will be available at certain times; disruptions,
interruptions or failures cannot be ruled out. The servers we use are carefully
secured on a regular basis.

7. Transfer of data to third parties,
data transfer to non-EU countries

In principle, we use your personal data only within our company.
If and to the extent that we involve third parties in the performance of contracts (such
as logistics service providers), they will only receive personal data to the extent that
the transfer is necessary for the corresponding service.
In the event that we outsource certain parts of data processing (“commissioned
processing”), we contractually oblige commissioned processors to use personal data
only in accordance with the requirements of data protection laws and to ensure the
protection of the rights of the data subject.
Data transfer to entities or persons outside the EU outside the case mentioned in this
statement in section 4 does not take place and is not planned.

8. Contact person for data protection

B&S Filtration GmbH
z. Hd. Datenschutzbeauftragter
Olbrichtstraße 2, 69469 Weinheim, Germany
Telephone: +49 6201-7101-500
Mail: datenschutz@bs-filter.de